Policies, Rules & Guidelines

Policies, Rules & Guidelines

Please make sure you print, thoroughly read, and agree to all Rules and Policies set forth in this document prior to making a reservation at Buckeye Trail Cabin.

 

To Reserve Buckeye Trail Cabin: You must use a credit card issued in your name. Valid ID may be required upon check in. Persons of rental age are not permitted to make a reservation on behalf of younger guests for any reason. The renter must be present at the cabin for the duration of the dates reserved.

 

Rates & Occupancy: Our rates are based on a two-guest occupancy (excluding tax). Each additional adult guest, up to the maximum occupancy of 7, is an extra $25 per person, per night. Children 5 years and younger stay free but count toward maximum occupancy.

 

A 2 Night Minimum Required for Weekend Stays, and a 3 Night Minimum Required for major Holiday Reservations. Please note: You will be charged an additional fee if other guests not registered with your original party are found to be staying on the premises. You may be asked to leave without refund should you exceed the maximum occupancy. If more beds are slept in than paid guests, the authorized lessee will be charged for the additional guests.

 

 

*** IMPORTANT NOTICE ***

 

 We will not rent Buckeye Trail Cabin for bachelor or bachelorette parties. After-prom, high school graduation parties, college parties, fraternity, sorority, keg or DJ parties are also not permitted. All events must have approval prior to the confirmation of a reservation. A violation of these terms without management approval may result in the termination of the lease.

Payments: You must reserve the cabin with a credit card issued in your name. For reservations made more than 30 days in advance, 50% of the total rental rate is due at the time of booking. The remaining balance will be due no later than 30 days prior to your arrival date. If booking within 30 days of arrival, 100% of the rental rate will be due at the time of booking. We accept all major forms of credit and debit cards.

 

Taxes: There is 6.0% lodging tax added to each reservation rate.

 

Cancellations & Refunds: Cancellations in excess of 14 days prior to reservation date will receive a full refund, less a service charge of $50. Cancellations within 13 days of scheduled reservation forfeit 50% of listed rate. No refund will be provided for cancellations within 3 days of scheduled reservation. Any changes made to a reservation after processing will incur a $50 processing fee - requests subject to availability. No shows are considered cancellations. No cancellations or refunds due to inclement weather. We are not responsible for mechanical failures of non-essential or luxury items, including, but not limited to Hot Tubs, Television, DVD players, Wi-Fi, Telephones, Dishwasher, Washer/Dryer, Fireplaces, Air Conditioning/Heating, Jacuzzi Tub or any other appliance that fails to operate properly during your stay. No refunds for mechanical failures out of our control. No refunds will be issued for disruptions of any utilities including, but not limited to, power outages, water outages, etc. These failures are beyond our control and no refund or rent reduction will be given. Unknown construction or road noise near our property is beyond our control. If you experience noise during your stay, no refunds or relocation will be made. If a guest is disappointed or dissatisfied with the accommodations due to differences in taste regarding décor, amenities, location, etc. and declines to honor the reservation agreement, this will be considered a cancellation and no rent reduction or refund will be issued. No refunds will be made in the event a person or party is required to vacate the premises because of disruptive conduct or failure to follow our rental guidelines and policies.

 

Check In: Check in is anytime after 3pm. Information about the address, directions to the cabin and receiving the key will be included in your confirmation email.

 

 

Check Out: Check out is by 11:00am. Unfortunately, we are generally unable to accommodate late check out requests. This is to ensure that the cabin is ready for our next incoming guests. Late checkouts without prior approval of management will result in a $75 per hour fee.

 

 

Check Out Procedures: All dishes, glasses, silverware and kitchen utensils should be placed in the dishwasher and washed on appropriate cycle using the provided detergent. Pots & pans washed, dried and put away. The stove/oven should be left in clean condition and the refrigerator should be left cleaned and free of food. All trash needs to be placed in the bags and trashcans provided. Please place all bed sheets and towels in the laundry basket in the master bathroom. The property in general should be left neat and in order. All trash must be picked up around the property. Please respect the environment and do not leave your cans or bottles on the grounds. If excessive outdoor cleaning is required an additional $100 dollars will be charged to the credit card on file.

 

Damages: We reserve the right to charge the credit card on file for any damages or excessive cleaning in any regard. If you notice any problems upon your checking in, please let us know right away to avoid any unnecessary charges. A thorough inventory and cleaning is completed before each guests arrival. The Lessee is responsible for the actions of everyone in your party.

 

Pets: We are very pet friendly here at Buckeye Trail Cabin! Up to 2 well-mannered and house broken pets are permitted, but you must have prior approval from management to accommodate your pet. If you bring a pet without prior approval you will be subject to additional charges. Pet owners are responsible for any and all damages caused by their pets and shall adhere to the cabin rules & policies at all times.We ask that you please keep the grounds clean and pick up after your pets using the bags provided. Pets are not allowed on the furniture at any time and shall be monitored by family members at all times. If you must leave your pet alone for any reason, we require that the pet be caged to avoid any damages. The fee is an additional $50 for both pets for the entire stay.

 

Keys: Failure to leave or return the keys, and/or make arrangements to return the keys after the fact, will result in a $35 charge to the credit card on file for key replacement.

 

Amenities: Even though we keep our appliances, Jacuzzi and hot tub, etc. in top working order, it is possible for these amenities to malfunction.

 

Buckeye Trail Cabin is unable to refund any monies for inconveniences experienced due to the malfunctioning of amenities where restoration was beyond our control during your stay. If we are unable to resolve your issue quickly, we reserve the right to sub-contract work to be performed at the earliest possible date. We will do everything within our power to correct the issue immediately, but do not guarantee complete restoration during your stay.  Situations out of our control will not result in any refund.

 

Inclement Weather/ Power Outages:Severe weather conditions may make traveling to the cabin difficult. Our local road crews do a spectacular job keeping our main roadways clear so it should not usually be a problem, but severe conditions could arise. In addition, power outages may occur. We will do our best to advise and mitigate these issues, but no refunds or reductions will be given due to severe weather or power outages.

 

Cabin Safety: For our guests safety, rules are posted around the cabin and grounds for your reference. Please adhere to all posted signs guidelines to insure safety for all.

 

Bugs & Insects: Please be aware that you are staying in the middle of the woods. Though we have our cabin treated on a regular basis, you will most likely see bugs and insects during your stay. We are unable to provide a refund for any bugs, spiders, bees or ticks witnessed during your stay.

 

Video & Social Media Dissemination: Unless prior written consent is obtained from Owners or their agents, Renter and his guests are prohibited from publically disseminating through any social media, any video or photographic broadcast or reproductions of the property or Renter’s and guests activities while on the property. Renter shall indemnify and hold harmless Owner and their agents from any claims, liability, expenses or damages relating to any such broadcast or reproduction.

 

Liabilities: Renter agrees to assume all responsibility for any accidents, injury or damage that may result in or about the premises, to persons or property (including those of Renter's guests), and that the Owner and its agents shall not be held liable, or responsible for such injury, accident, or damage. The Owner or agent shall not be responsible for injury or accident occurring on the property and renter agrees to hold the Owner/agent harmless from any and all claims and liability of any nature, which may arise by reason of the use of these facilities. Renter assumes the risk involved with the use of the hot tub (if provided), swimming pool (if provided), pond and any and all other rental amenities and agrees to save harmless and indemnify the Owner and its agents from any and all claims and liability of any nature which may arise by reason of the use of the same renter or others using the same during renters occupancy. Renter assumes responsibility of all guests during the reservation time. Renter shall be held liable for repair of all damages/misuse of the facilities. Owners will assume no responsibility for loss or damage to guest personal effects, or injury during the rental period. Upon request, guests personal items left at property will be mailed to guest at a charge of $10.00 plus shipping. Any items left longer than 30 days will be discarded by management. Upon check-out, any vehicles left on property will be towed off property and charged to credit card on file.

 

Basic Restrictions:

 

- No Smoking: - Absolutely NO SMOKING is permitted inside the cabin. You are certainly welcome to smoke outside on either deck or around the grounds. Ashtrays are provided outside for your enjoyment. Please refrain from throwing any cigarette buts around the grounds. Any evidence of smoking inside the cabin will result in a minimum $250 charge for professional cleaning.

 

- Septic System: This property has a septic system. Please do not place anything in toilets other than toilet paper! No feminine sanitary products, paper towels, hand wipes, hair, etc. If the system becomes clogged, you may be subject to additional charges.

 

- No Water Slides or Sprinklers - Absolutely NO waterslides, slippery slides or sprinklers will be permitted on the property. We ask this of our guests as to not overuse our water resource. Any use of these may result in an additional $200 charge for excessive water use. We thank you sincerely for respecting this restriction.

 

- Hunting & Fishing:  No fishing is permitted in the pond, though feeding the fish is welcome. Hunting and the discharging of firearms on the property are strictly prohibited at all times!

 

- Furniture & Appliances: Please DO NOT move furniture or appliances. If you move furniture or appliances you may be charged additional fees. You are responsible for all damages that result from moving furniture or appliances. Please make us aware of anything not working in the cabins upon your arrival as soon as possible so we can address the issue and to avoid additional charges.

 

- Music & Noise: Please respect our surrounding neighbors and have all stereo, other music devises and excessive outside noise shut down by 10:00pm, especially on Sundays. We thank you sincerely for respecting our friends!

 

- DJ’s – No DJ’s are permitted for parties at Buckeye Trail Cabin.

 

- ABSOLUTELY NO FIREWORKS ARE PERMITTED!!!

 

WE RESERVE THE RIGHT TO CHANGE RULES AND POLICIES AS NEEDED. RULES AND POLICES POSTED IN OUR CABIN ARE NOT AS DETAILED AS THE RULES AND POLICIES SHOWN IN THIS DOCUMENT. PLEASE MAKE SURE YOU PRINT, READ, AND AGREE TO ALL THE RULES AND POLICIES SET FORTH IN THIS DOCUMENT PRIOR TO MAKING A RESERVATION AT BUCKEYE TRAIL CABIN.

 

Your verbal authorization at time of reservation, making an online reservation, payment of money and/or taking possession of the property is evidence of your acceptance of our policies and your intent to use the property as a rental.

 

Thank you very much for your interest in Buckeye Trail Cabin. We look forward to your stay!!!

 

Sincerely,

 

Your friends at BTC